News and Announcements
If you are a staff member who is leaving the district or a student who is leaving school, you can export the majority of your files and data from your Smithfield Google account using a tool called Google Takeout. Takeout will allow you to download your files and data so that you can take it with you and access it even after your Smithfield Google account is disabled.
Takeout will allow you to export your email, contacts, calendar, files from Drive, notes from Google Keep, and blog posts from Blogger (staff only). However, you will not be able to use Takeout to export any Google Sites that you may have created, so you will need to download these using separate instructions.
Depending on how many files and how much data you have in your Smithfield Google account, Takeout can take hours (even days) to assemble your account archive, so please plan accordingly (i.e. don't wait until the last minute). Also, you can access Takeout from home using a personal device, so you do not need to be at school or using a school owned device to export your files and data.
Here are some instructions on how to export your files and data, http://techtips.smithfield-ps.org/2016/06/exporting-data-from-your-sps-google.html
As most staff are aware, we are in the process of making the shift to the new copier badges that will allow all staff members to login to the copiers just by swiping a sticker that you can attach to your staff ID badge. Each school is distributing the copier badges in a way that works best for its staff, so be on the lookout for information specific to your school.
Setting up your copier badge/sticker is very easy and just takes a minute. I have put together illustrated "step by step" instructions to walk you through the process. Teachers in some of the other schools already have their copier badges up and running and it was very simple. If you run into any problems, please let me know and I will be happy to help.
As the district moves away from costly local ink-jet printers to network-based printers and copiers, you will have the option to add and choose from a number of different devices in your building. Each network printer and copier has different features and capabilities, including “locked” print jobs to ensure confidentiality.
Here are some instructions on how to add a network printer or copier so that it appears a printing option, https://docs.google.com/a/smithfield-ps.org/document/d/1RoQ828IWfxMlUI2eQP86LrQExUwGPQ5sqlaQppzdQf8/preview
Guest wireless access was activated at all of the schools this weekend. The name of the network is SPS-WIRELESS-GUEST and there isn't any password required to connect, just a "splash screen" similar to Panera Bread (but not as fancy). The guest network will allow any students, parents, and visitors to connect their devices and access the internet. For security reasons, the guest wireless network does not have any access to our internal network, just internet access. Internet access is still filtered, as required by CIPA.
Use of the SPS Wireless Guest network is provided to students, parents, visitors and members of the community. Internet bandwidth allocated for the Wireless Guest network is limited to ensure that other instructional uses of the network are not interrupted. Use of the SPS Wireless Guest network falls under the district's Acceptable Use Policy, as well as all other applicable polices and laws.
I am pleased to let you know that Google+ is now available for your Smithfield staff Google Apps account! Google+ is a social media tool that will introduce new ways for our community to connect and communicate with each other. It also has some powerful video conferencing features that will allow us to collaborate each other, even when we're in different locations.
In order to help interested staff members get started with Google+, I will be starting this new "21 Day Challenge" blog and be send out tips and tutorials throughout the summer. Since it's summer, we'll take a more leisurely pace and send out tips every few days.
Included as part of the new "Start Page" (http://start.smithfield-ps.org) is a list of all of the current shared and group calendars. You will find a link to this list at the top of the Start Page.
I have created a short step-by-step tutorial video to demonstrate how to view and add a shared calendar from what is listed on the Start Page. So, if you've been wondering how to access the shared calendars for your school or building, check out the tutorial at https://www.youtube.com/watch?v=_pIvSaX9H88
There is a popular notion that it takes 21 days to create a new habit and I thought it might be fun to break up the district's introduction to Google Docs and Drive into 21 bite-sized chunks. Hence, the SPS Google Drive 21 day challenge! Look for a new (and small) Google Drive tip each day via district email for the next 21 school days. Hopefully, this approach will make trying out the new tools easier, more manageable, and maybe even a little fun.
Today is "Safer Internet Day" across the European Union which reminded me to share some Online and Internet Safety resources that I have been assembling as part of this new SPS Technology Information website. Check out the resources on the "Online Safety" page!
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